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Section:  Secretarial, Administration   Vacancy 824

Post:Divisional Secretary - Central London - £18-20k Salary contractual
Requirements and conditions
Age: Has no value
Gender Has no value
Education: no
Work schedule: Has no value
Work place: Wolverhampton
The announcement text: Candidate Profile This role requires someone who can work unsupervised, delivering high quality, accurate and effective secretarial support. Inter-personal skills will be polished. Summary of Duties Secretarial  Co-ordinate activities, appointments and meeting schedules for the senior management team  Update networking schedule weekly  Filter all communications (phone, fax, post) for senior management team.  To produce quality and timely reports, correspondence, presentations, information to agreed standards and deadlines, in liaison with PA*Proposals team  Organise Project Leaders*Financial Managers Forums and prepare presentation  Provide effective cover and assume the role of PA in any periods of absence as and when required  Attend secretarial and divisional quarterly meetings  If available, cover Site Secretaries sickness & holidays  Assist with Divisional PA at marketing events from time to time, sometimes outside normal office hours  Order stationery supplies  Deal with incoming and outgoing post  Filing of correspondence Live Projects  Log and monitor staff expenses, petty cash and cheque requests, in order for fast effective processing  Update site phone and fax sheet and issue  Management of Monthly Project Reviews  Update PPP and issue weekly  Chase and collate Billings monthly  Maintain an awareness of past and present projects, contacts, clients Staff  Organise Introduction Itineraries for new staff  Input absence forms onto ASR*holiday chart and chase sickness forms  Maintain list of freelance*contractors and email to HR monthly  Monitor staff location changes and notify reception  Maintain email groups on Lotus Notes  Maintain register and reallocation of IT equipment Relationships It will be an integral part of the job to forge relationships with: • Divisional Directors, PA and Administrator • Project Managers and project teams • Site secretaries Skills and Personal Attributes This person must have: • Word*Excel*Power Point*Lotus Notes • Ability to work on own initiative • Good organisational and time management skills • Ability to communicate positively and effectively • Confident, professional telephone manner • Attention to detail and accuracy • Flexible, motivated, adaptable and team player • A willingness to learn new skills, responsibilities and roles • Ability to handle confidential matters in an appropriate manner
Contact information
Employer:
Email: 1648@jobinstoke-on-trent.informnow.com
Phone: 020 7556 1124
Publication date: 2009-03-17 22:58:16

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